From Manual Reconciliation to One Connected Finance System
Qualifyze, a scalable NetSuite backbone for a fast-growing supply chain auditor
Qualifyze
Business Impact at a Glance
- Intercompany consolidation between Germany and Spain reduced from 3 working days to a single click
- Revenue recognition, previously a 5-day manual task, now runs 100% automated
- One NetSuite platform covering Record to Report, Revenue Management, Order to Cash, Procure to Pay and Fixed Assets
- Multi-entity structure live under NetSuite OneWorld, with shared standards across both subsidiaries
- Structured data exchange in place with Amazon Redshift, HubSpot and Spendesk
- A finance system built to scale with Qualifyze’s continued international growth
The Ambition
Qualifyze, headquartered in Frankfurt am Main, helps pharmaceutical and life-sciences companies manage risk across their supplier networks. Through a global network of expert auditors and one of the industry’s largest repositories of structured GxP audit data, Qualifyze turns a traditionally manual, paper-heavy compliance process into a data-driven one, giving its clients clear, analyzable insight into supplier quality across the entire supply chain.
As Qualifyze itself scaled into a multi-entity organization, its finance team faced a familiar problem: the one it helps its own clients solve. Financial data lived across disconnected tools, closing the books meant manual, person-dependent work, and the company needed a system that could grow as fast as the business itself.
The Challenge
- No single source of truth across the German parent company and its Spanish subsidiary
- Intercompany consolidation performed manually, tying up a dedicated person for several working days each cycle
- Revenue recognition calculated by hand, taking up to five business days of accounting time
- Contract and billing logic managed in Qualifyze’s own platform and Airtable, with finance data needing to flow cleanly from Amazon Redshift into the ERP
- Expense and vendor invoice management running through Spendesk, sales and lead data through HubSpot all needing to connect to one financial core
Project Snapshot
~4 months
Planned implementation window per the statement of work, March–July 2024
2 entities, 1 platform
NetSuite OneWorld live for the German parent and Spanish subsidiary
Train-the-trainer
Key users enabled directly during configuration, alongside a dedicated UAT phase
The Transformation
Inplenion.ERP implemented Oracle NetSuite SuiteSuccess Financials First, configured specifically for Qualifyze’s two-entity, cross-border structure, Germany as parent and Spain as subsidiary, under NetSuite OneWorld.
- Record to Report: chart of accounts, segments, multi-currency and standardized period close, localized for Germany and Spain.
- Automated Intercompany Management: intercompany transactions between the two entities are created, managed and eliminated automatically.
- Revenue Management: automated revenue recognition rules and journal entries, replacing manual calculation.
- Order to Cash & Procure to Pay: structured sales orders, billing schedules, vendor management and Electronic Bank Payments.
- Acquire to Retire: fixed asset management with a standardized chart of accounts for depreciation and disposals.
- Connected architecture: structured data exchange with Amazon Redshift, HubSpot and Spendesk, plus standard export files for DATEV.
- Train-the-trainer enablement: key users trained directly during configuration so the finance team could own the system from day one.
The Results
In their own words, Qualifyze’s finance team describes the impact NetSuite has had on two of its most time-consuming processes:
“Consolidation of two companies, previously 3 working days for one person, now at the push of a button.”
Malte Friedrich
Team Lead Finance Operations, Qualifyze
“Revenue recognition used to take 5 business days for one person. Now, thanks to NetSuite, it’s 100% automated.”
Svenja Frankenberger
Head of Accounting, Qualifyze
With NetSuite, Qualifyze replaced days of manual consolidation and revenue calculation with one connected, automated finance backbone, built to scale as confidently as the supply chains it helps its clients monitor.