Automating Global Expense Management with Microsoft Dynamics 365 Business Central Integration
Key Takeaways
- End-to-end automated expense management across 6 entities
- Major reduction in manual finance workload
- Seamless integration with Microsoft Dynamics 365 Business Central
- Faster approvals and improved process efficiency
- Real-time visibility and control over spending
- Standardized, scalable global processes
Overview
NZYM is a global biotechnology company specializing in enzymes and reagents for life sciences and diagnostics. With operations across multiple countries and a highly mobile workforce, efficient expense management is critical to supporting collaboration and continued growth.
The Challenge
- Increasing complexity in managing travel and operational expenses across international teams
- Manual, time-intensive expense processes
- No standardized workflows across entities
- Limited visibility into company spending
- Slow approval cycles
- Need for reliable ERP integration with Microsoft Dynamics 365 Business Central
The Solution
- Implemented Yokoy Expense Management and Yokoy Pay
- Fully integrated with Microsoft Dynamics 365 Business Central
- Mobile receipt scanning for easy expense submission
- Automated approval workflows
- Real-time synchronization of financial data (GL, cost centers, employees, dimensions)
- Automatic posting of approved expenses directly into the ERP
The Impact
- Reduced administrative workload for finance teams
- Faster processing and reimbursement cycles
- Improved data accuracy through automation
- Full transparency across company spending
- Standardized processes across all entities
Outcome
NZYM successfully digitized and automated its expense management processes, creating a seamless workflow between employees, finance teams, and ERP systems.
The result: greater efficiency, stronger financial control, improved visibility, and a scalable foundation for international growth.